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Part of being organized is organizing your time and schedule.

That can look like many things: maintaining a written planner, using and sharing an online calendar, time blocking, scheduling appointments as well as daily tasks, or creating a timeline for big events. And, while creating a timeline is a great way to keep track of any project or event that you are planning, it is a most valuable asset in managing a move. 

Why is a timeline so vital to the relocation process?

Moving is uncomfortable and inconvenient at best, and downright exasperating and stressful at its worst. This is due to the infrequency and unpredictability of the process.

This isn’t an undertaking the average person practices over and over again throughout the year. We don’t move to a new home every week! Therefore, we don’t get the opportunity to hone and streamline each step of the process. And, even if we do sharpen our skills, there are some factors that just cannot be foreseen. Housing deals fall through, moving trucks get delayed, people in our lives have emergencies that need to be handled. Making a timeline cannot change these unexpected delays but it can put us in control of how to manage them and that’s what being organized is all about – being prepared.

Whether you are moving next year or this summer, it is never too late to create a timeline for your move.

Here are three simple steps to get you started:

1. Make a List. Write down everything you can think of that you will need to get done before moving day. For example: 
   • Interview and hire professionals for assistance: a realtor, organizer, stager, movers, pack/unpack team (do this early – moving seasons get hectic and you won’t have many choices if you wait for the last minute)
   • Declutter and stage the house 
   • Pack  (if you plan on doing this yourself)
   • Give notice to landscapers, schools, clubs, jobs
   • Change address with the Post Office
   • Notify utility companies
   • Plan for travel (don’t forget your pets!)
   • Plan for child and pet care
   • Take a day or two to keep adding tasks to your list as you think of them.
2. Pull out a Calendar. You may want to have a calendar or planner devoted just to this. If you use a digital calendar, make your moving agenda a separate color so that it stands out. Check it weekly, and daily as your move date gets closer.
   • Begin by filling in all fixed dates. Fill in your timeline with things that are certain. Do you have to close on your new or current house by a specific deadline? Are you starting a new job on a specific date?
   • Add in the rest. Once your fixed dates are filled in, go to your list (see step 1) and add in ALL the items. If you have more time, you can simply assign them to a certain week on your timeline. If you’re on a time-crunch, be more date-specific so that you can insure that nothing slips through the cracks.
   • Details. Add details such as contact names, phone numbers and email addresses to your timeline. Include contacts for schools, movers, realtors, stagers and organizers. Adding these details to your timeline will help by keeping all your essential move details in one convenient location.
3. Overestimate. If you haven’t moved in a while, estimate the amount of time you will need to pack and double it. This is a time-consuming process.
   • If you are packing yourself make sure you order your supplies at least one week in advance of starting.
   • Allow several weeks for packing.
   • Packing paper is something that you can overestimate with as well. It is frustrating to keep running out for more supplies once you’ve hit your packing groove.

A moving timeline may seem like extra work for your move right now, but the small bit of time taken to set up this management tool will support you throughout the process and keep you in the driver’s seat.

As an auction professional, I regularly have the opportunity to work with Professional Organizers and Senior Move Managers. These professionals provide a wonderful service helping client’s de-clutter their homes for a variety of reasons including preparation for sale, down-sizing & moving to a smaller living space or simply organizing their lives.

During the de-cluttering process, there is often a need to sell personal property and in some cases a great deal of property. Since auctions are a simple, efficient and often productive approach to selling, we can often help the same client. This is the wonderful connection between us.

Developing a Passion

I developed a passion for auctions as a child from my father. He loved auctions and would take me on his Saturday auction adventures to pretend he was helping my mother. He loved to buy at auction and mom did not appreciate clutter, so you can imagine the action at our home.

These auctions often had big crowds of people and enthusiastic bidding. It was exciting! I would hear energized bidders looking for a bargain. However, I was attracted to selling at auction as the price just went one direction. I have not come across another business negotiation where the price only goes higher. I loved the excitement of the auction environment as a child and still do today. However, the environment has changed.

Where is Everbody? Where are the Bidders?

I have heard these questions in recent years as we help clients looking to sell their property. A great many of these clients were at auctions forty, fifty or more years ago buying much of their art, furniture, antiques, decorative items and collections. They would often spend an entire day at the auction and there would be hundreds of people in attendance. They would see friends and enjoy the camaraderie.

I was reminded of the feeling when recently watching an old movie “North by Northwest”. There is a fascinating auction scene Alfred Hitchcock used in the story line. It showed bidding and activity at a high end auction over fifty years ago. The auction gallery was filled. People were sitting in every available seat and others were standing. There were no large screens displaying the auction item and no bidding by telephone or internet. There were no computers supporting the auction process at all. What a major difference!

Large screens, phone bidding and internet platforms have expanded the range and number of bidders dramatically. However, it does not look like it to auction buyers from many years ago turned into auction sellers as their lives have changed.

The Environment has Changed ….

When asked where is everybody? Where are the bidders? I point out the number of ways the auctioneer is accepting bids beyond those from the smaller than they expected bidders attending in person.

I look toward the computers handing the bidding for each of the multiple
internet bidding platforms and explain each computer represents far more bidders than when you purchased in the crowded auctions many years ago. I look toward the staff members handling phone bidding and point out those strong bidders as well. There are also bids left with the office and on our web-site. I explain there is a larger geographic area represented and there are bidders watching the auction from not only our region but from the entire United States and around the world. I point out they have been able to see each item in a gallery of pictures for a month before the auction.

…and it is still Exciting!

Once the auctioneer starts taking bids from the bidders in all these different ways (including from bidders in person like Alfred Hitchcock portrayed), it begins to make sense. Bidding at auction is even more exciting as it comes in so many ways from so many places!

There are a staggering number of people in the U.S. suffering from hoarding behavior. Individuals engage in excessive accumulating or have difficulty letting go of items, sometimes so severe that it interferes with normal activities of daily life. Rooms are no longer usable for their intended purpose, we see dining rooms cluttered with belongings not meals or tubs holding clothes not bathwater. Statistics estimate that 15 million people are dealing with this issue. In Philadelphia, the estimate is 31,000 -77,000.

A cleanout is the method most municipalities use to deal with hoarding. Reducing the volume of clutter to safer levels is thought to alleviate the problem and support the person. The reality is, without treatment and support for the individual, the rate of recidivism after a cleanout is nearly 100%.   With the high cost of cleanouts and low rate of return, cities are beginning to pay attention to research findings.

Thanks to the research of doctors Frost, Steketee, Tompkin and Tolin, we are now understanding that cleanouts are “stuff-centered” and don’t address the issues buried below the surface. Simply removing clutter without addressing the underlying issues illuminates the reasons for high recidivism rates after cleanouts.  This research is stimulating new intervention models. Being “people-centered” is the common theme. They each involve the person with hoarding behavior as key to the solution. Given that 92% of individuals diagnosed with Hoarding Disorder also have another co-occurring disorder, there is no one set solution.

The work is personalized and takes keen listening skills, creativity, flexibility, patience, and lots of compassion.  Instead of focusing solely on the volume of clutter, a spotlight shines on the safety and well-being of the individual while working to reframe old thoughts and beliefs to reduce the dependence on acquiring and saving. There is no magic pill. Everyone involved understands this disorder has deep roots; the process takes time and relapses are as common as seen with over eating or drinking.

One of the new models is Harm Reduction (HR). Its goal is to reduce the risks associated with hoarding. Instead of talking about the “stuff” to get rid of, it asks the question, “How do we keep you safe in your home and maintain clear access for emergency staff and equipment if the need ever arises?” The (HR) process provides a support person that works with the individual identifying key health and safety concerns in the home. They also serve to document goals to alleviate the issues. From this information, they design and implement a strategy to address these issues over time.

One such organization that has adopted this (HR) model is the Philadelphia Hoarding Task Force (PHTF). The Task Force is a coalition of organizations that seek to improve outcomes for people who hoard while balancing the rights of the individual with the health and safety needs of the community. PHTF is introducing service providers to this model as a way to circumvent the costly and catastrophic consequences often seen with cleanouts and instead, create favorable long lasting results.  

Consulting with its members from Licensing and Inspections and the Fire Department, PHTF has come up with 8 Benchmarks to follow to create healthier, safer homes. These benchmarks provide specific measureable goals that support, guide, and unify everyone involved. They address potential hazards regarding fire, tripping, limited access in or out of the home for the individual, emergency personnel and their equipment, avalanches, health issues and infestation. The benchmarks are as follows:

Say good bye to cleanouts! Addressing these benchmarks sets people on a path towards a healthy and safe home.

Next month I’m heading over to the UK for a two-week tour of England where I’ll be staying in a different accommodation almost every night. While super exciting, packing for such a trip can be a nightmare. I don’t need to lug my large suitcase containing everything for my 10 day trip into a hotel where I’m only staying one night. So what to do? Read on to learn how I’ve mastered the art of packing and the dreaded road trip packing!

• Three to four days before your trip, lay out the outfits you want to take on your bed or other large flat surface. I like to do this several days in advance so that I have time to run out and get something if I discover I’m lacking a certain item.
• Stick to a color theme. My mother taught me this and it’s great advice. Let’s say I pick navy. Every article of clothing I bring will either be navy or compliments navy. The only shoes I’ll need to take must either be navy or something complimentary. Same with jewelry, purses, jackets and sweaters. I just eliminated the headache of figuring out which accessories I need to match each item. By sticking to a color theme I also probably halved the weight of my suitcase.
• Do laundry the day before you pack. There’s nothing more frustrating than only being able to pack half your suitcase because items are still in the wash.

Okay, so that deals with your regular packing needs. For a road trip where you’ll be staying in multiple hotels you’ll need one large suitcase and one overnight duffle or carry on size case.

• Separate your outfits by day. If you need to change outfits in one day, place both outfits together. Don’t forget to place a pair of underwear, socks and shoes on each pile plus a small plastic trash bag for dirty laundry.
• Now place the outfit (or outfits) into separate packing cubes (check out these)
  https://www.ebags.com/category/travel-accessories/packing-aids or jumbo Ziploc bags.
• Label the packing cube or Ziploc bag with the applicable day of the week.
• If, like me, you’re heading to a country with temperamental weather, you may want to label the cube or bag with a temperature indicator. “Perfect for 80 degree day” or “Wear on cool, rainy day.”
• Pack your individual outfit cubes or Ziploc bags in your suitcase. Place the bags on top with outfits you will wear first.
• Pack one outfit bag in your carry on size case plus your toiletry bag and any other items you will need every day such as chargers, book, camera etc.
• Your large suitcase remains in your car so place it in the trunk with easy accessibility. When you return to your car each morning, place last night’s bag in your large suitcase and transfer tomorrow’s outfit into your smaller overnight bag. No more rummaging around in your suitcase looking for stuff. Everything is neatly packed and organized.

Wherever you may be heading, we wish you a fantastic summer!
From all of us at The Organizing Professionals®

It’s hard to think about how to start the downsizing process. There’s so much wrapped up in our treasures: difficult emotions, unmet dreams, things we haven’t finished, bad decisions etc. Change is hard and a next life transition might not always be our choice. Despite all the emotions, it can be a freeing and rewarding experience to let go of those things that fill up our time and space.

Here are some things to think about when planning to downsize:

1. Start as early as you can, as early as when downsizing is just an idea. You want to be involved in the process, and it’s easier to think clearly when you don’t have other pressures at the same time.
2. Schedule an appointment with yourself once or twice a week, every week, the same time and day to go through your belongings. Do not expect to work 8 hours on this, it is exhausting work. Plan for smaller blocks of time on a regular frequency.
3. Get help! Maybe a friend who is going through the same transition, you can be accountability partners to each other laugh and cry together. It’s good to involve your kids but be aware that doing this with your kids or your spouse (who might be in denial) can be really challenging. Sometimes it’s better to start yourself on the things that you have purview over.
4. If your moving or selling your house, keep in mind that your house will sell for more money and faster to sell if it is clutter free.

Wondering where to start?

1. Remove the trash, broken items, things you know you don’t want (we call it cherry picking the easy stuff).
2. The garage is key because you will use it as a marshaling area for trash, recycling, donations, and giveaway.
3. Local recycling events are good to use for deadlines. More difficult things to get rid of are chemicals, electronics, medications, shredding, use these events to your advantage.
4. It’s good to stage those things that belong to others somewhere to make it easier to return. Near the door or in your car trunk. Call them, give them a deadline. You are not the world’s storage unit.
5. Things your saving for the kids need to be resolved. It’s not your responsibility to be their storage unit. If they want it they will come and pick up what they want, fine, if they don’t want it, let it go.
6. For some reason, books are always a sensitive area for those who love them. Separately, those who love books, almost always have a lot of them. Some questions to consider:
   • Do I need to keep those books I’ve read, or will never read again?
   • Do I use old cookbooks, or can I pass them down to someone else?
7. Holiday items, how much do you need a tree? Is that something you can either stop putting up or perhaps pass down.
8. Things that will not fit into your new life, will you be doing a ton of cooking or entertaining if not, move on your large pots and turkey roasters.
9. If your spouse is reluctant, start on what you can do without their input (respectfully please) your clothes, your books and other things that you are responsible for.

In the end,  you want to feel good about your decisions and be a part of the process so that you can rest easy into this next chapter.

When I help clients decide what items to cull, I often sing a ditty to the tune of ‘Let It Snow! Let It Snow! Let It Snow!

Oh, the house is getting cluttered
And it makes me want to shudder
And since it’s on overflow
I’ll let it go, let it go, let it go.

Doesn’t sound professional? Well, it helps clients to have fun when making tough decisions about letting go of items that trigger memories. As professional organizers, we help our clients reframe the way they look at their items so they can become clear on what they want to keep and what they want to let go.

Marie Kondo’s books and Tidying Up Netflix series have inspired people to declutter and organize their homes. One of KonMari’s catch phrases is ‘DOES IT SPARK JOY?’ I like that concept because it implies joy ignites energy. Of course, we need to keep items that don’t necessarily spark joy (can you say ‘income tax returns?) so let’s examine some other questions to ask yourself:

DO I USE IT? – DO I LOVE IT? – DO I NEED IT? (those darn taxes again)

Sometimes even these questions aren’t enough to make clear, confident decisions. We may need to delve deeper to examine the ”keep vs. don’t keep” tug of war going on inside us. Here are some other reframing questions to ask yourself:

• If I didn’t already own it would I buy it?
• If I moved into a studio apartment, is it a treasure I’d take?
• Is it the memories that spark joy rather than the item itself? If so, photograph it and then let it go.

For clothing:

• Does it enhance my figure or the image I’m going for?
• Do I feel good in it?
• If I lose weight, will I want to wear a 15 year-old item?

For books: Ask not if you like the book but ….

• Will I read it or refer to it again?
• If I want to reread will I download it and read it digitally?
• Do I have the space for this many books?

For information:

• If I wanted this information would I Google it or look in my file drawer/pile?
• Will I remember I saved the information?
• Will the info expire by the time I reference it again?

If when you’re culling items and feel stuck, feel free to sing my take on ‘Let It Go’ or make up your own words to Frozen’s version. Keep the process fun as you strengthen your decision-making and letting-go muscles!