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Are you organizationally challenged? Professional organizers frequently hear clients proclaim this as they confess, “I just don’t know where to start” or “I don’t know how things should be set up”.  Or, perhaps you are space-challenged, sounding more like this: “I’m organized but there just isn’t enough storage in my home.”

In either case, one way to begin addressing the task of getting and keeping your home, with all its charms and faults, organized is to set up zones.

As an elementary school classroom may have a carpeted area for reading, desks for writing, and an art area with supply cupboards, our homes — and the rooms within — can be arranged so that items found in a certain zone support the activities that take place there.

To make the shift from feeling as though you have everything everywhere to having just what you need where you need it, start by making a list of all the rooms you will address. List the activities you would like to happen in each room as your roadmap toward creating your dream home.
For instance:
Dining Room – eat meals, do crafts
Kitchen – cook, homework, pay bills
Bedroom – sleep, exercise

Beginning with one room, let’s say kitchen, remove all items that have no relevance to the activities you have listed. Do you see any sports gear, toiletries or giftwrap lying around?
All these need to move out.

Once you’ve removed what doesn’t belong, it’s time to address what’s left. Think about what normally happens when you do the activities assigned to this room. Do you run to get a certain supply from elsewhere every time? If so, now’s the time to bring that item in. For instance, if homework and paying bills occur in the kitchen, are the basic supplies for those activities handy? Pens, pencils, stamps, a computer charging station? How about cooking supplies? Are you headed down to the basement for pans you use each month while storing the Thanksgiving turkey plate within an arm’s reach?

After you’ve determined that the supplies you have handy are the ones you need, it is time to set up your zones. Do you have trouble preparing dinner because your counter is cluttered with pens, glue and papers? Decide where homework and bill work is done and designate drawers, cabinets, bins or baskets to house those supplies. Relocate all your kitchen items according to their appropriate zone.

The final step is to assess the amounts that you need.
Now that you have all the writing instruments gathered into one area, will dozens of pens clog the supply drawer making it difficult to find anything else you need? See if just 5 or ten would suffice. Or maybe you haven’t assigned enough space for homework and office supplies.

Do you find that you no longer cook as much as you used to? Perhaps you don’t need to keep all three cupcake pans. When you got that new coffee maker that takes k-cups, did you hang on to the last one? How about the one before that? Do you have the space for all these extra appliances that might be useful again someday but take up lots of living space today?

When your zones are complete, take a moment each day before leaving each room to glance around for items that have wandered out of place and quickly move them back into their appropriate zone.

Let go of clutter and live your dream.

Tulips, lawnmowers, graduations, home sales… these are all signs that spring is here and, with it, new beginnings.

Here in our NAPO-Greater Philadelphia Chapter, we are also looking at new beginnings. May is the month that NAPO starts its new board term. Volunteers who have served the chapter over the past year have either chosen to remain in their positions, continuing to pursue their goals and enhance their knowledge of and through this incredible organization, or to move on to other equally challenging and rewarding positions.

You see, NAPO-GPC is a professional organization comprised of solo entrepreneurs who come together to serve in volunteer positions and create something akin to a very highly efficient corporation. We serve on boards and organize recycling events, we post weekly blogs and maintain a group website, we host quality educational programs and mentor new organizers, we provide speakers for area home shows and volunteers for local charities. We create annual strategic plans and work all year to actually achieve them – and we do! And we do this all for free.

Crazy right? We can’t really have sustainable businesses and still do all of this – can we? Yes, we can. And we do.

Don’t get me wrong; we’re not a bunch of martyrs. There is a method to our madness! “Volunteering” is another way of getting what we want. And, as business-owners, what do we want? – We want to learn new skills specific to our profession. We want to find out about business development techniques & technologies that can help us grow our businesses. We want the time to volunteer in our communities and make a difference. We want networking opportunities that will benefit our careers.

In our businesses, the approximate 80 professional organizers and corporate associate members that make up NAPO-GPC are out there every day in the communities of Greater Philadelphia organizing offices and homes, helping hoarders and families and business men and women to create greater order, peace and prosperity in their lives.

I am very fortunate to be a part of all of this and, as NAPO-GPC President starting my second term, I would like to thank all of the volunteers that make this organization the shining success that it is (from the blog editor who is posting this letter for me to all the members who choose to serve on the Membership, Technology, Marketing or Professional Development teams). Specifically I thank the outgoing board members who have done so much to serve this chapter: Ellen Tozzi, Jackie Mangasarian, Dan Loya, Barbara Siegel and Carla Shipman.

Next, I would like to acknowledge the new Board of Directors that will serve with me and who are already up and running: Vice President, Debbie Lillard; Past-President, Kathy Luskus; Secretary, Naomi Cook; Treasurer, Emily Anderson; Communications & Technology Director, Gabrielle Watters-Smith; Marketing Director, Darla Pompilio; Membership Director, Annie Amoon Richard; and Professional Development Director, Rachel Gambone.

Finally, I am going to take a brazen and shameless moment to claim bragging rights as one of our NAPO-GPC members becomes President-Elect of the National Association of Professional Organizers. Congratulations to our very own Ellen Faye!

I look forward to another year of education, community, achievement and fun with this amazing group of professionals!

Celebrating family time at my home

I could NEVER let a Professional Organizer into my house!

This is a sentiment that I hear frequently once someone finds out what I do for a living. The reaction normally sounds something like: “You mean you help people get rid of clutter and get their homes organized? Oh, I need you!” And then, “Your home must be perfect.” This is a response that I, and every organizer I know, have come to expect upon meeting someone new. So yes, helping people free themselves of clutter and get organized is a good way to sum up what I do.

Even though this profession has been around since at least the 1980’s, it is relatively new to the general public and just beginning to be understood. “Reality” T.V. shows have given a glimpse mainly into one small area of professional organizing — hoarding. The industry is so much broader than that.

There are professional organizers who specialize in office & paper management, productivity, time management, home downsizing, digital organization, move-management, ADHD support, senior support, families and children, special needs, and so much more! So, when someone says, “I need you,” they’re probably right. Everyone could use a professional organizer in some way or another, whether to help manage their homes, their businesses or their lives.

To address your curiosity about whether our homes are perfect, I’d like to share a personal story from my recent trip to New Orleans to attend the annual NAPO conference:

Having spent a full nine-to-five day in training courses, an evening of networking with other professional organizers from around the country, and then preparing for the next day’s training, I was exhausted. It was the beginning of the week, and my roommate, a fellow organizer from my chapter, had just arrived. I was so happy to see her and yet apologetic because I had to admit that I sometimes snore at night. In response to my obvious embarrassment, she responded, “Oh, you’re human? Good. I’m human too. I was hoping to get a human roommate.” We laughed and then set out for a walk to the local 24-hour drug store to buy earplugs!

This sums up one of the most valuable benefits you will find if you hire a professional organizer. We’re human, and we expect that you are too — no judgment, no shame, no outrageous expectations. Our goal is to help you by supporting and guiding you in creating peaceful and joyful spaces.

Yes, my home is organized, but no, it’s not perfect. I don’t waste my time on perfectionism. My time is better spent keeping a home that is happy and healthy, comfortable and efficient, so that the people who live in and enter into my home feel the precious value of their own worth.

As you anticipate watching the ball drop in Times Square on New Year’s Eve, why not use these last days of 2013 to start your own countdown to the New Year? If clutter’s been an issue, here’s a countdown that will help you shake off the dust of the past so you can embrace the promise of the future. Ready? Here we go:

10!  De-clutter your family room –  Choose ten catalogues or magazines to recycle.

9!  Lighten up your bookshelves – Select nine books to donate to your local library.

8!  Make room for your new holiday clothes –  Go through your closets and drawers to see what you still love and what still fits. Remove eight articles of clothing to donate to your local Good Will Store.

7!  Unburden over-stuffed cupboards – Remove seven old, broken, or mismatched mugs, glasses and plastic cups.

6!  Manage a messy ‘junk drawer’ – Recycle or toss six items: old pens, dried up white out, and unknown stray parts that have been there for too long.

5!  Streamline your pantry – Remove five food items: throw out any food past its expiration date and find something you could donate to a church or local food bank.

4!  Freshen up your sock drawer – Remove four pairs of socks that have holes, worn-out elastic or that you no longer like to wear.

3!  Reduce bathroom clutter – Discard three toiletry items that are expired or used up.

2!  Clean out your jewelry case – Find two pieces of broken jewelry like mismatched earrings or broken chains, which you can discard or bring to have repaired.   

1!  Reclaim lost counter space in your kitchen – Remove one large item that you do not use daily such as an appliance or basket that’s serving no useful purpose. Store it away or donate it if you no longer need it.

I raise a glass to you – here’s to a healthy, happy, and organized New Year!

Now that the winter holidays are over, we may find ourselves with a few extra baskets on hand – baskets that arrived holding fresh fruit or bath products.

Baskets, while making a lovely presentation containers, often have awkward shapes and can be challenging to store.  Sometimes donating them seems preferable to losing storage space to their clumsy designs.  And then again, how can we let them go when there may be a use for them…someday?

Before letting your frustration take over, here are a few suggestions of places around your home that can benefit from the strategic placement of some of these vexing vessels:

1. Small baskets can be in a craft room for notions.
2. Or on a table near an entryway to catch keys and loose change.
3. In a desk area, small baskets can also be handy for items such as flash drives, an extra mouse or cord and small sticky note pads.
4. They can also be used near your purse as a temporary holding area for receipts.
5. Medium sized baskets can be used as a fruit or bread basket, or lined with a napkin and used for snacks like popcorn or chips.
6. Depending on the shape, medium baskets are also good for storing light bulbs or batteries in the top of a closet.
7. Large baskets are wonderful in bathrooms – they can hold some rolled guest towels or extra toilet paper.
8. By an entryway, large baskets are a welcoming sight when filled with slippers to change into.
9. A large basket is perfect for holding pet toys and makes clean-up quick and easy!
10. In bedrooms, large baskets can serve next to the bed for a book and some magazines and maybe a tube of hand lotion.

So, if you’re ready to cram your baskets into cupboards or send them on their way out the door, take a look around your home and ask yourself if there area any areas that could benefit from some clever containment.

A lovely new basket might be just the solution!

It can be a challenge to keep on top of our stock of supplies, especially those things that are used in the background of our busy lives.  While we run to keep up with kids, new gadgetry and demanding jobs, we grab new products along the way, push the old stuff to the back and, before we know it, our cupboards are overflowing with “I-don’t-know-what.”

Seasonal clean-outs are cyclical opportunities to address some of the ‘stuff’ of our lives that have outlived their expiration dates.  “Spring Cleaning” is a perfect time to go through some of our familiar-yet-forgotten supplies.  To name a few: cosmetics, medications and spices are some accoutrements of our daily lives.  And, while these staples can last a long time, they rarely last forever and require an occasional review to curtail and maintain our collections.

Cosmetics:

Did you know that makeup and lotions have expiration dates?  Sometimes we collect extra cosmetics because of a good sale, a one-time whim or phase, or because we receive samples.  After a while, it’s easy to forget exactly what we have, and even where we have it.  To address this issue, set up a staging area – a made-bed with a towel (not your favorite) laid out to absorb any leaks.  Then go on a treasure hunt.  Check bedroom and bathroom drawers and cabinets to find all your makeup, lotions, and perfumes and gather them to your stage.

Begin by weeding out the items that you know you will never use again:

• If it’s been opened, toss it in the trash.
• If still sealed, check the expiration date to decide if you will pass it on or throw it out.

Check the expiration dates of the keepers before returning them to their containers.  If you can’t find the date, this website will help: http://checkcosmetic.net/.

Medications:

Prescription drugs or over the counter, it is important to go through your stock of medications at least annually.  It can be confusing and dangerous to keep medications around that no longer work for you or are not compatible with your other meds.  Clear the kitchen table and empty out all your medications from one cabinet.  (Unlike toiletries, it is best to tackle these items one area at a time so as not to mix any medications up).  Dispose of the drugs that have expired and the ones that you are no longer supposed to be taking – expired or not.  Return the drugs you will keep to their cabinet, keeping over-the-counter drugs separate.  As for the rejects, it is important to be responsible about their disposal.  Many medications have safe disposal methods posted right on the containers.  Some medications are flushable.  Others can be thrown in the trash after mixing them with coffee grinds or kitty litter first (to ensure that some unsuspecting animal or child does not consume them).  Protect yourself by removing any identifying labels before discarding the container.  Visit the FDA website for more about safe drug disposal and the DEA website to find out about prescription drug “Take Back Days” in your community.

Spices:

Whether you’re an avid gourmet chef, a casual Rachel Ray, or the microwave queen of the east coast, I’ll bet you have a few spices in your kitchen.  And, unless you are a college student just starting out, I’d also bet that they’ve been there for a few years.  This is okay since most spices have a shelf life of up to five years.  As you can see I said five, not fifty.  Ok, so they’re sitting there not hurting anyone – big deal.  Well they are also taking up lots of cupboard space that could possibly be better used for getting some of your more current inventory off the countertops.  Also, just because you haven’t touched them in years doesn’t mean that they’ve remained untouched.  Spices are edible and if you’re not going to eat them, there may be a bug or two that would be happy to help.  On their websites, spice companies have guidelines as to how long a spice is good.  Some containers are marked with expiration dates.  Here are a couple of quick decision makers:

• For McCormick’s spices, if it’s in a little rectangular tin can (with the exception of black pepper), throw it out.  Those cans have not been made since the 90’s.

• If you haven’t used it at all in five years, throw it out – when you finally find a recipe that calls for that spice, why would you want to risk ruining your creation with something gone bad?

For more information about how long to keep your spices visit the McCormick website or SpiceAdvice.com